Parts without chaos
Parts and stock: reserved to an order, deducted on use
The most expensive part is the one bought twice, because the first is lying somewhere in the workshop and written down nowhere. The warehouse in Vector is deliberately simple: reservations, stock, movements — without the weight of a full ERP.
Parts without chaos
VIN parts search & warehouse
The TecDoc catalogue inside the work order: search by VIN, model or part number. A simple warehouse with per-order reservations — no ERP overhead.
- Reserve parts to an order, deduct on use
- Stock levels, low-stock thresholds and a full movement log
- Manual entry always available as a fallback
VIN-based matching, inside the order
Parts matching works off the VIN-derived technical profile of the car. Which means the search runs against a specific vehicle with a specific engine and trim, rather than from memory.
An item is added to a specific job on the order — parts, consumables, fluids, any stock line. At that moment the system checks the stock level, the reservations and the warehouse, so a shortfall surfaces while you're still planning, not once the car is on the lift.
Reserve, issue, deduct
A part is reserved against an order and deducted at the moment of use — no separate form for the mechanic to fill in. Issuing from the warehouse runs on requests: the storekeeper sees what is needed and for which order, instead of shouted requests across the shop floor.
The catalogue tracks stock levels, low-stock thresholds and a complete movement log. Adding a line by hand is always available — no matching system knows absolutely everything, and work shouldn't stop because of it.
Catalogue
12 in stock
Reserved to an order
11 free
Issue request
Storekeeper
Deducted on use
11 in stock
Suppliers and return terms
Each supplier has their own record with a contact person and return terms. The return terms are the field worth filling in properly: most mistakes returning goods happen because one person remembers a given supplier's rules, and today they're on holiday.
A supplier you've stopped working with can be archived. They drop out of the active list and are no longer offered on new deliveries, but remain attached to previously recorded batches — so stock accounting doesn't break retroactively.
Questions & answers
Frequently asked questions
Can we work without running a warehouse?
Yes. Adding a line to an order by hand is always available, so a shop that orders parts per job can use orders and approvals without populating a warehouse at all.
What happens to a reserved part if the customer declines?
The reservation is tied to the order line, and every movement is recorded in the log — so it's visible what was reserved, against which order, and what became of it.
Is stock tracked across locations?
Stock is scoped to a location: one location is active at a time and the levels belong to it. The owner switches between locations in one click.
Where the VIN vehicle profile comes fromHow the work order worksVector pricing